There are over 300 million AI tool users, and experts expect AI tools to help increase productivity by 0.6%. AI's potential for analyzing workflows, filtering and sorting through data, and making educated predictions, all in real-time, makes it the perfect fit as an addition to project management tools.
In this article, we'll explore the six best AI project management tools. Pick your favorite to help you streamline workflow creation, brainstorm ideas, and ensure project success while avoiding potential roadblocks.
6 best AI project management tools & software solutions
workstreams.ai was built to get your work done – the smart way. It's the ultimate workflow management platform that facilitates all aspects of project tracking and workflow building. Our inbuilt integration with Slack and Microsoft Teams allows you to create and manage tasks without exiting the messaging app.
With our in-app calendar, you can easily navigate all upcoming tasks and project milestones. Connect it with Google or Outlook, color code, prioritize, and view statuses and subtasks. This kind of visual organization will help you find more hours in the day to get stuff done.
You'll also find a Trello integration (all changes made in the app are automatically reflected in workstreams.ai) and Webhooks (push data from any source into workstreams.ai and convert it into tasks).
Some workflow examples from workstreams.ai are processes built uniquely for:
Customer and employee feedback loops
Sales team leads management
Customer support management
The workstreams.ai AI tool generates content (like task descriptions or subtasks) based on the task details or your specific instructions. It lets you improve the previous input and stores all past versions for easy access.
workstreams.ai also lets you automatically do the following:
Improve content from user instructions
Summarize, explain, simplify, and expand on pieces of text to provide team members with a better understanding of project workflows
Reformat, remove formatting, shorten text, or make it longer
Adjust the tone of your writing to fit different audiences – choose between constructive, empathetic, formal, informal, friendly, or assertive
Create custom shortcuts between tasks and modify your existing shortcuts
Feel free to collaborate on the AI prompts with your team to get the most out of our artificial intelligence functionalities.
workstreams.ai offers a free plan, which gives you access to all our features, but only for up to three team members. The Pro plan has three billing options – monthly, quarterly, and annual. We suggest the latter, which is the most affordable – $7.99/user/month. There's also an enterprise-level solution with custom pricing.
We also offer a 14-day free trial, perfect for those who don't want to commit. NGOs and research organizations get a 50% discount.
Asana is a project management tool with built-in AI functionalities that can improve task assignment, tracking, and communication across project teams. You can use it for project management workflows, automation, setting and tracking goals, reporting, resource management, and improving security.
Asana Intelligence, the project management software's AI tool, lets you:
Set smart goals by writing a short prompt and having AI draft your objectives based on your historical project data
Create comprehensive status updates
Identify risks, open questions, and blockages that prevent you from reaching your goals
Use natural language to ask Asana questions and get answers that will help you identify the best next steps
Automatically create smart workflows, optimized over time
Edit and summarize tasks, comments, and in-app conversations
Improve your project management with auto-generated custom fields that support cross-functional collaboration
This project and team management software has five pricing tiers:
Personal: A free plan for individuals and small teams
Starter: $10.99/user/month, billed annually
Advanced: $24.99/user/month, billed annually
Enterprise and Enterprise+: Custom pricing with additional functionalities and advanced security
ClickUp is a project management tool with multiple options for automating repetitive tasks. You can also use it for resource management. This project manager software facilitates team collaboration with chat functions, document creation, planning, and organizing processes. It also works well for tracking dependencies. With plenty of customization options, you can make this AI tool fit your company's needs.
Here's what you can do with ClickUp AI:
Generate summaries for tasks, updates, comment threads, meeting notes, etc.
Automatically create action items and subtasks based on your tasks and documents
Edit your copy to make it clearer, more concise, and engaging
Draft headers, tables, and other formatted content
Generate ideas, e.g., for your new feature name, marketing taglines, or campaign strategy
Create intuitive questions for surveys
Work on over 100 pre-made expert prompts
Access from anywhere via the ClickUp mobile app
ClickUp comes in four different price plans:
Free forever: Best for individual use
Unlimited: Best for small teams, for $7/user/month
Business: Best for mid teams, for $12/user/month
Enterprise: Best for multiple large teams, with custom pricing
ClickUp AI isn't included in these packages. You can add it to any paid plan for $5/member/month.
monday.com is an all-in-one organization platform with project management capabilities. It comes with agile workflow functionalities and many customization options. You can create items, columns, groups, and boards. Task navigation, tracking, and delegation are easy and intuitive. Color-coded visual information makes your workflow mapping and project management processes transparent and fun.
Work with the monday.com AI assistant to:
Generate actionable tasks based on your prompt and existing project information
Rephrase your text to make sure it's correct and says exactly what you mean
Turn your ideas into copy, e.g., blog articles, lists, or ads
Send emails faster with AI smart template suggestions
Summarize lengthy text into clear points
Create complex formulas without any coding knowledge
monday.com has five pricing plans for their work management tools:
Free plan: Up to two seats
Basic: €8/user/month, billed annually
Standard: €10/user/month, billed annually
Pro: €16/user/month, billed annually
Enterprise: Custom pricing
The AI features are included in all plans, but an Admin has to enable them first.
Wrike is a project management program with free, AI-powered features. It lets you manage projects of any complexity and track key events with an intuitive UI. You can access many customization options, powerful features, and extensive security measures. There are also valuable resource management tools, forecasting, visualization, and automation tools available, although some come only with paid plans.
Wrike's smart machine learning and Work Intelligence allow you to do the following:
Generate briefs, plans, and ideas
Tailor descriptions to make them fit your brand and personal voice
Have AI find mistakes, change the tone, and translate your writing
Summarize long discussions and comment threads
Identify historical patterns and frequent issues to help you reduce risks, minimize delays, meet deadlines, and improve your resource allocation
Issue voice commands from your smartphone without having to open the Wrike app
Automatically create subtasks from plain text
Turn your written documents and paper notes into digital files
Prioritize tasks based on personalized factors for each user
Wrike offers several pricing plans, each with a wider set of features:
Free plan: For basic needs, with limited functionalities and up to three users
Team: $9.80/user/month for improving project management practices in small teams
Business: $24.80/user/month for organizing multiple projects and teams
Enterprise: Custom pricing with enterprise-level security and scalability
Pinnacle: Custom pricing for teams with advanced needs
You can test any of the paid plans with a 14-day free trial. Wrike AI is available for all plans at no extra cost.
Notion is another popular tool among project managers. Many describe it as an all-in-one platform for taking notes, discovering content, automating workflows, reporting bugs, drafting document outlines, and writing database entries.
Here's what you can do with the Notion AI add-on:
Get answers to any questions you have about your team's work or project progress with the Q&A function that works off the information in your wikis, projects, and docs
Simplify technical jargon, rewrite, and explain text
Automatically translate your content
Edit the voice and tone of your writing
Generate action items, next steps, summaries, and key insights
Ensure complete data security with Notion's permissions and encryption
Start with a template and generate ideas or drafts with AI
The Notion project management software comes in four pricing tiers, each with additional features:
Free plan: For individuals and with limited options for teams
Plus: $8/user/month, billed annually, for small groups
Business: $15/user/month, billed annually, for companies with several teams
Enterprise: Custom pricing for advanced controls and support
Notion AI is paid extra and can be added to any paid plan for $8/member/month (with annual billing).
The best AI project management tools & software solutions: Comparison table
|AI subtask generator
Prompt collaboration and sharing
Task description generator
Automatic reformatting and editing
|Extensive AI features for the most affordable price
Content organization and filtering
|Smart workflows and risk management
|AI writing assistant
|Working on pre-made prompts based on research
AI email writer
|Streamlining email creation and writing formulas
Automatic file digitization
|AI prioritization and risk reduction
Grammar and spelling checks
AI idea brainstorming
|Answering questions about your work processes
The best AI project management tools & software solutions: Selection criteria
The main aspects we considered when selecting the best AI project management tools were AI-specific features and affordability.
The main AI features we looked for include:
Editing, improving, and rephrasing content
Creating smart content based on specific prompts or data
Drafting tasks and subtasks
Pricing is important when looking for a new solution to add to your toolset. After all, your company has enough expenses as is. However, remember that the cheapest option doesn't make it the best one. Always aim to balance features with cost and make sure you're getting the best AI project management tool for your money.
Keep in mind that some of the tools from this list offer AI features at an additional cost. All the AI project management tools we listed offer a free plan, but not all automatically give access to their AI platform.
We presented the annual payment plans for each tool, as that's usually the most affordable. If you opt for quarterly or monthly payments, the costs will be slightly higher.
Good AI project management tools help you save time by automatically generating task descriptions, creating and editing content based on your prompts and helping you plan.
workstreams.ai is the only solution from this list that lets you handle any number of complex projects with access to all its features for free. It has practically no learning curve, so you can start using it without wasting any time.
Is there an AI for project management?
With the rising popularity of AI and fast technology advancement, many companies are adding it to their toolbox. You'll find that more and more project management software companies offer their clients AI, machine learning, and natural language processing capabilities.
Can AI write a project plan?
Yes, you can use any AI tool from this list for smart and fast project planning. It can create a task list based on your prompt or document. You can then edit and collaborate on these workflows.
Can ChatGPT help with project management?
Theoretically, ChatGPT can help (e.g., with generating task descriptions or rephrasing some of your content), but it's not the best AI option for handling your project management tasks. It lacks some of the functionalities you can find in the software listed in this article. The main downside is that you can't use it directly within your task management tools (e.g., to create smart action items) or work collaboratively with your team.