6 Best Wrike Alternatives & Competitors: a Detailed Overview

With many businesses adopting a hybrid work model after the COVID-19 pandemic, it’s no wonder that 79% of respondents started using collaboration software to manage their ongoing projects.

While many value Wrike as an efficient project management system, the tool has some drawbacks, like a steep learning curve and difficulty setting up notifications on the desktop app. It prompts many users to look for Wrike alternatives.

If you are interested in robust team management software that could make a good Wrike alternative, this article is for you.

The best Wrike alternatives & competitors: selection criteria

When deciding on the best project management workflow solution for your organization, you have to consider various factors like the complexity of your project, the number of your teams, and their sizes. Regardless, some things are always essential in a work management solution. We listed them below:


A good task management software should offer features like:

  • Customizable workflows

  • Kanban board

  • Calendar view

  • Task details

  • Team collaboration options


Managing teams and complex projects requires seamless integrations. Your task management tool should integrate with communication tools like Slack or Teams, your calendar, email, and other industry-specific tools.


We analyzed pricing plans and ensured there was an option for every budget. Though many project management tools offer a free plan, its features can differ significantly from the paid ones. We presented all the pricing options and showed how they vary.

6 best Wrike alternatives & competitors: detailed overview

Here’s a list of Wrike alternatives for project management we selected for you. We hope you find something that answers your needs.


workstreams.ai is a Wrike alternative that combines task and workflow management with collaboration and communication.

Our workflow management software is based on Kanban boards, one of the most essential project management techniques. You can choose one of many customizable workflows or create your own workflow.

workstreams.ai offers a library of workflow examples for streamlining processes, such as:

Moreover, the tool offers the following options when creating or editing tasks:

  • Add custom fields

  • Add smart labels

  • Create subtasks

  • Automate recurring tasks

  • Add checkable to-do lists

  • Set start and due dates

  • Attach documents, files, photos, and links

  • Identify frozen inactive tasks

  • Automatically assign tasks to team members

workstreams.ai takes many project management features to the next level. For example, along with time tracking, it provides data-based estimations of the task duration. The time allocation feature helps you plan projects, identify bottlenecks, and make data-based decisions.

Regarding communication among team members, the tool allows you to create designated discussion threads to browse conversations easily.

You can also integrate this project management solution with your existing tools. When you combine it with Slack or Microsoft Teams, you will receive notifications about updates and changes in those channels.

workstreams.ai can also make a great addition to Trello if you already use this tool for project management. You'll get more flexibility and ample space to add task details.

Integrating workstreams.ai with your email and calendar will help you schedule recurring tasks or plan the month. Its Webhook integration is useful for dev-related automation.



  • Free plan: Free for up to three members, includes all Pro workstreams.ai features

  • Pro plan: $7.99 per user/month, includes unlimited workflows and unlimited automation

  • Enterprise: Custom pricing upon request, includes tailored onboarding and custom development

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The best alternatives to Wrike


Image source: PCMag.com

monday.com is a known Wrike alternative for project management. When the platform launched, it served exclusively for team collaboration. Today, it includes several other project management workflows, from marketing and customer relationships to human resources.

The tool is highly flexible. When you sign up, it customizes the interface to reflect your industry and role. It has specialized project management functionality for different teams, such as:

  • IT

  • HR

  • Sales

  • Marketing

  • Operations

  • Product development

Those teams can use specially designed templates and pre-made workflows.

The user-friendly interface lets you choose from views like Gantt, Kanban, Timeline, or Calendar.

Though the tool lacks a built-in chat, it has other communication solutions, like adding comments and notes. It also allows for sending quick questions to your teammates and manager.

You can connect monday.com to 200 other tools, such as Salesforce, Microsoft Teams, Slack, and more.

The downsides of using the software include a learning curve when it comes to building and automating workflows. Some minor integration issues also occur, leading to delays in data exports. Explore monday.com alternatives if you'd prefer a different tool option.


  • Advanced automation

  • Different types of boards

  • Industry-specific workflows

  • Document and file management


  • Free plan: Includes the most essential features for up to two team members

  • Basic plan: €8 per user/month, includes unlimited elements and priority customer service

  • Standard plan: €10 per user/month, includes timeline views and automations

  • Pro plan: €19 per user/month, includes time tracking and dependency columns

  • Enterprise plan: Custom pricing, includes admin features, custom branding, and 24/7 support


Image source: G2.com

ClickUp is a solution suitable for managing project documentation, assigning tasks, and tracking goals.

The tool provides different views:

  • List view, resembling a to-do list

  • Board view, ideal for workflows

  • Gantt view, for scheduling projects

ClickUp aims to provide users with a versatile app that could replace various other apps and avoid digital clutter. That's why the app is so rich in features. For example, it allows you to use over 50 built-in widgets to create your own dashboard. Some of those widgets include:

  • Sprints

  • Time tracking

  • Calculations

  • Progress tracking

  • Workload management

This collaborative project management software offers visual canvases to enhance team cooperation and idea generation. It is excellent for mapping, brainstorming, and building workflows as a team. A built-in chat allows your team to communicate without opening another app.

ClickUp's integrations include over 1,000 apps like Slack, Gmail, HubSpot, and Zoom.

The app's versatility has some downsides, like a relatively steep learning curve. When many people work on the same project, the user interface becomes cluttered and challenging to navigate. If you prefer a more straightforward app, check out ClickUp alternatives.


  • Goal tracking

  • Team collaboration

  • Document management

  • Customizable dashboards


  • Free plan: Includes unlimited tasks, Kanban boards, and calendar view

  • Unlimited plan: $7 per user/month with unlimited integrations and Agile workflow reporting features

  • Business plan: $12 per user/month with advanced automation, timelines, and mind maps

  • Enterprise: Custom pricing, includes unlimited custom roles and customer success manager


Image source: G2.com

Anyone interested in project management tools must have heard about Asana. It was one of the first tools for agile projects on the market. The platform offers various uses and is still very popular among teams worldwide.

Asana allows you to set deadlines and due dates, track milestones, and add subtasks. You can manage multiple projects simultaneously, add external collaborators as guests, and collaborate across teams on shared projects in real-time.

You can use it in different modes:

  • Gantt charts

  • To-do list

  • Kanban boards

  • Calendar view, and many more

This intuitive project management platform has a workflow builder, allowing for procedure systematization and workflow automation. It also offers customizable project templates that you can use to create your own workflows that will serve as a blueprint for new ones.

Asana allows you to add comments, create announcements, and send messages.

The tool integrates with several apps, like ClockWise, Google Calendar, Slack, and Microsoft Teams.

Asana has many positive reviews, though some users think it should add shortcuts due to numerous features and that tags and labels require improvement. If these downsides discourage you, consider some of the Asana alternatives.


  • Milestone tracking

  • Workflow automation

  • External project members

  • Different types of boards


  • Basic plan: Free, includes task lists, calendars, and boards

  • Premium plan: $10.99 per user monthly, includes timelines, custom fields, and advanced search options

  • Business plan: $24.99 per user monthly, includes portfolios, goals, and workload organization

  • Enterprise plan: Custom pricing, includes advanced admin features, custom branding, and 24/7 customer support


Image source: ComputerWorld

Smartsheet is a project management tool designed in a spreadsheet style. This solution allows you to control multiple project tasks and move around dozens of parts to optimize workflows and collaborate effectively.

The tool may be perfect for people with a lot of experience using spreadsheets for project management. Its interface is similar to traditional spreadsheet options like Excel or Google Sheets. Still, it offers plenty of additional options like:

  • Assigning tasks

  • Tracking projects

  • Managing calendars

  • Sharing documents

  • Real-time commenting

  • Reporting across multiple sheets in a single view

Smartheet offers highly customizable templates for various use cases like product development, human resources, or information technology.

The tool offers many integrations with other apps and platforms like Salesforce, Microsoft Project, Google Drive, Dropbox, Evernote, GitHub, Zendesk, and Zapier.

Smartsheet's interface has a drag-and-drop feature that allows you to create task dependencies and schedule complex projects in a few clicks. Its Gantt chart reacts to changes in other tasks and dependencies and automatically adjusts timelines.

Though the interface offers plenty of possibilities, it may not be easy to understand for users without experience in using spreadsheets. If you think it might be an obstacle, consider using Smartsheet alternatives.


  • Customizable workflows

  • Collaboration tools

  • Multiple view types (including Kanban and calendar view)

  • Document generation with e-signature

  • Reports


  • Free plan: For one user and up to two editors, includes two sheets and 100 automations per month

  • Pro plan: €6 per user/month, includes unlimited sheets, dashboards, and reports

  • Business plan: €22 per user/month, includes unlimited free editors and forms with conditional logic

  • Enterprise: Custom pricing, includes single sign-on and directory integration


Image source: G2.com

Jira came into being as a tool for software development and bug tracking. Over time, it became one of the most recognizable project management solutions, providing many collaboration features.

This online project management tool enables users to visualize workflows and track progress in real-time using scrum boards and Kanban boards. The platform supports agile sprints with various project views like story points and user stories.

Project managers can generate different reports to gain insights into their team's performance. The reporting features of Jira include:

  • Velocity charts

  • Burnup charts

  • Version reports

  • Sprint reports

  • Burndown charts

  • Cumulative flow diagrams

Though Jira leans toward software development teams, other organizational departments can also find it very useful. Thanks to its advanced project management features, it can be handy for marketing teams who plan the launch of complex projects and large-scale events. Or it can enhance the work of human resources, thanks to the customizable workflows that can streamline hiring and onboarding processes.

You can improve Jira’s functionality by integrating it with various apps like Opsgenie, Jenkins, Dynatrace, GitHub, and Git integration for Jira.

On the downside, Jira’s collaboration tools are limited to functionalities like assigning tasks or notifying team members. Another drawback is that the numerous complex features make it challenging to learn for new users. Check some Jira alternatives to find a tool with better collaboration features and a shorter learning curve.


  • Intuitive interface

  • Communication tools

  • Reporting tools

  • Calendar view

  • Description field for task details


  • Free plan: For up to ten users, includes unlimited project boards and reporting features

  • Standard: $7.75 per user/month for up to 35,000 users, includes audit logs and data residency

  • Premium: $15,25 per user/month, includes advanced roadmaps and project archiving

  • Enterprise: Custom pricing, includes up to 150 sites and centralized security controls

The best Wrike alternatives & competitors: comparison table


Key features

Pricing starting at

Best for


  • Easy-to-navigate, intuitive interface
  • Task management and tracking
  • Collaboration tools, including @mentions and comments
  • Customizable dashboards, calendars, Gantt charts, and reports
  • Automation engine to increase productivity

$9.80 per user/month

Task management


  • Calendar view
  • In-app calendar
  • Advanced labels
  • Workflow mapping
  • Customizable workflows

$7.99 per user/ month

Streamlining workflow management for SMEs


  • Advanced automation
  • Different types of boards
  • Industry-specific workflows
  • Document and file management

€8 per user/month

Marketing teams


  • Goal tracking
  • Team collaboration
  • Document management
  • Customizable dashboards

$7 per user/month

Team collaboration


  • Milestone tracking
  • Workflow automation
  • External project members
  • Different types of boards

$10.99 per user/month

Managing complex projects


  • Customizable workflows
  • Collaboration tools
  • Multiple view types
  • Document generation with e-signature
  • Reports

€6 per user/month

Modern work management you can scale


  • Intuitive interface
  • Communication tools
  • Reporting tools
  • Calendar view
  • Description field for task details

$7.75 per user/ month

Software development teams

Optimize Your Project Management Today
The ideal Wrike alternative for your team


Choosing the right project management software can transform your work organization. workstreams.ai can be a great Wrike alternative because:

  • It's excellent for SMEs and can streamline processes like account management, providing feedback, hiring, etc.

  • Thanks to Slack and MS Teams integrations, it allows you to create tasks directly in your chats

  • It provides features such as time allocation, in-app calendar, frozen tasks, auto-forwarding, and flexible Kanban

On top of that, workstreams.ai offers a very attractive pricing plan. The Free plan, with all workstreams.ai features, is free for up to three members. Larger teams can get a 14-day free trial. Sign up for workstrams.ai to see how it can streamline your workflows and improve team collaboration.


What is the Microsoft equivalent of Wrike?

Microsoft Project is the Microsoft equivalent of Wrike. It is a planning application available on the Microsoft 365 platform. It helps teams organize work, manage projects, and collaborate more effectively.

Which is better: Asana or Wrike?

Both Asana and Wrike are solid solutions for project planning, and the choice between them depends on the user's or team's needs. Asana is best for task management that requires collaboration across teams or functions, while Wrike is best for those who desire to customize as much as possible to fit their company.

Is Wrike a good project management tool?

Wrike is known for its ease of use and flexibility. It offers a built-in resource management platform that allows users to prioritize tasks, track progress, and optimize individual performance. Here are Wrike’s ratings on popular review sites:

  • Capterra: 4.3 out of 5 based on 2,506 reviews

  • G2: 4.2 out of 5 based on 3,494 reviews

  • GetApp: 4.3 out of 5 based on over 2,504 reviews

Users find this tool helpful for managing project and milestones. They like how Gantt charts help visualize progress. Overall, it's a good project management tool.

Is Jira similar to Wrike?

Both Jira and Wrike are project management tools you can use to track and coordinate projects. They have simple onboarding processes and can serve for agile and non-agile projects. However, Jira mostly focuses on software development, while Wrike is a better all-rounder.

Is Wrike better than ClickUp?

Both tools have their strengths and weaknesses. The choice between them depends on the specific needs of the user team.

For example, ClickUp has a native messaging feature enabling users to instantly connect with other team members for improved cooperation. In contrast, Wrike users must use a third-party app for messaging. On the other hand, Wrike offers more robust resource management features than ClickUp.

What are the negatives of Wrike?

Here are some of the negatives of Wrike:

  • Lack of note-taking tool

  • Overwhelming for new users

  • Delayed notifications from some apps

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